Validate company VAT numbers before you invoice them
A B2B order with a malformed or unverifiable VAT number becomes an invoicing problem, an accounting problem, and eventually a tax problem. easySales cleans the number, checks the company, fills in what is missing, and sets the right tax treatment — all before the invoice exists.
- VAT numbers normalised to a canonical, prefix-free shape
- Company details filled in from the validated record
- Order tax rate aligned automatically for B2B orders
HOW IT WORKS
Three actions, one clean B2B order
Each step is a flow action you can use on its own or chain together.
Normalise the number
Buyers type VAT numbers with country prefixes, spaces and punctuation. The normalisation action strips all of that to the canonical digits so downstream systems recognise it.
Fill in the company
Once the number is clean, company details can be auto-filled onto the order, so the invoice carries the registered name and address rather than whatever the buyer typed.
Set the tax treatment
Align the order tax rate — including to the billing country's rate where that is the correct treatment — so the invoice is issued with the right VAT from the start.
B2B orders by hand vs validated automatically
Doing it by hand
- Copy the VAT number into a government site to check it
- Your ERP rejects the prefixed number
- Invoice issued with the buyer's typed company name
- Wrong VAT rate discovered at month end
- Dozens of VAT corrections every month
With easySales
- Numbers cleaned and checked on arrival
- Downstream systems accept the canonical shape
- Registered company details on the invoice
- Tax rate set before the document exists
- Corrections become the exception
B2B DATA QUALITY
The VAT number, sorted out once
Every EU prefix handled
The normalisation covers the full EU VAT prefix set rather than a handful of countries, and the prefix on the number itself takes priority over the order's billing country — which is the correct behaviour when a buyer is registered somewhere other than where they are being billed.
The fix for an ERP that rejects your VAT numbers
If your accounting system or ERP refuses a prefixed VAT number, this is the supported remedy. Because the canonical, prefix-free shape is stored on the customer record, every downstream integration receives the format it expects without anyone editing orders by hand.
Company details filled in for you
Rather than trusting the free-text company name a buyer typed at checkout, the auto-fill action puts the properly registered details onto the order. Your invoice then carries the entity your accountant expects to see.
Only runs where it should
The action applies to orders flagged as a legal entity with a VAT number present, so consumer orders are never touched. Combined with conditions on channel or country, you can run different treatments per market without cross-contamination.
Validate B2B orders arriving from every marketplace and online store you connect
"VAT errors nearly gone"
"Our ERP stopped complaining"
"B2B invoices just work"
What clean B2B data unlocks
Ready to stop checking VAT numbers by hand?
Add one validation flow and let every B2B order arrive invoice-ready.
Start free trialFrequently Asked Questions
Have a question? Contact us and we'll be happy to help.